Open Text eDOCS Records Management Solutions

Overview

Open Text eDOCS RM Data Sheet (147k)

Secure, feature-rich, standards-compliant records management

Today’s governance culture, with its mounting set of regulatory bodies, legislation, and standards, creates risk for any organization that does not manage business-critical information properly. The consequences of failure to adequately mitigate this risk can be dire as evidenced by the string of recent scandals that have shaken public trust, not to mention the fate of several major corporations.

Progressive organizations are formalizing records policies and are looking to integrated records management systems to protect, organize, and manage the entire lifecycle of critical content. Advanced records management eliminates redundant information of all types, reduces time spent locating records, meets complex regulatory provisions, and mitigates the risk of litigation or fines and other penalties.

Livelink ECM – eDOCS RM provides a completely secure, feature rich, standards-compliant records management solution that works in tandem with the entire Livelink ECM – eDOCS™ Suite. When combined with records management methodologies and best practices, Livelink ECM – eDOCS RM helps establish comprehensive lifecycle management of paper and electronic records. It provides records managers with an environment for nurturing better relationships with enterprise knowledge workers and the ability to enforce guidelines and policies while maintaining complete control over the records management practice. It provides a fluid process for the protection of content assets against risks such as litigation or disaster while meeting complex regulatory requirements.

Benefits

• Compliance management
• Mitigate risk exposure
• Productivity enhancement
• Easy to learn and use
• Comprehensive security model
• Assure authenticity of fixed content
• Reporting

Benefits

The following features are some of the key capabilities of Livelink ECM - eDOCS RM:

• Single shared repository for management of in-process and final records of any physical or electronic media type
• Designed to help organizations meet rigorous legislative and regulatory requirements, including Sarbanes-Oxley, SEC, NASD, HIPAA, PIPEDA, and FDA
• Create, categorize, manage and find records from content authoring and e-mail tools, Web browsers, and mobile devices
• Extensive e-mail integration to capture messages, attachments, and threads, with EMC Centera support to preserve message authenticity
• Secure records with extensive security features that defend against unauthorized access at folder, document, group, user, and file plan levels
• Suspend records from lifecycle processing to meet discovery orders and assist in regulatory audits
• Event notifications of record activities available from e-mail, instant messaging, and mobile devices
• Extensive reporting tools built-in to track content assets and administrative actions throughout the record lifecycle

Knowhow Can Help You Comply With Legislation

Knowhow Consulting consultants are experienced in implementing, configuring, customising and integrating the Open Text eDOCS RM system. Through implementing Records Management technologies, our customers achieve compliance with the Data Protection Act 1998 and the Freedom of Information Act 2000 and benefit from high levels of return on their investment through improvements in productivity and reduced paper management and storage.

To discover how the team at Knowhow Consulting can help you to comply with legislation, contact info@knowhowconsulting.co.uk.